A resolution is a formal way of saying what your group is going to do, or what its position is. The format is:
• Title and number. If it’s your first resolution, it would be “Resolution 1.” Example of a title: “A resolution of the board of directors of XYZ adopting a non-smoking policy.”
• Whereas clauses. This lays out the argument for the action. Only one argument is in each “whereas” clause; they flow in a logical order.
Format: Begin with the indented, all-caps word “WHEREAS.” Each “whereas” phrase ends with a semicolon and the word “and.” The final “whereas” ends with a colon, the words “NOW, therefore,” and a hard return.
• Resolved clauses, or the position or action you’re taking.
Format: The first one begins with “BE IT RESOLVED,” indented and in caps. Subsequent ones begin “BE IT FURTHER RESOLVED.” As in “whereas” phrases, these end with a semicolon and an “and.” The final phrase ends with a period.
Tip: Make a list of your “resolved” clauses, or the ways your group plans to fix the problem. Then craft the arguments used to reach the solution itself.