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How can we legally handle paychecks when employees use designees for pickup?

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in Human Resources

Q. Once a year, we have employees show a picture ID and provide a signature that allows them to authorize someone else to pick up their paychecks for them. If an employee doesn’t provide ID and a signature, we will mail the check or hold it until he or she personally picks it up. Is this legal?

A.
It is legal to deliver a paycheck only to the employee and to dictate the circumstances under which you will release the paycheck to the employee’s designee. If you did not take steps to ensure that the paycheck would go to the employee and the paycheck ended up in an unauthorized person’s hands, you could face a claim from the employee.

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