Have them sitting pretty at meetings — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily

Have them sitting pretty at meetings

Get PDF file

by on
in Office Management

Seating arrangements become the top priority when planning a successful off-site meeting. Here’s how to set up the room—no matter what the meeting’s size—to make sure attendees can see, hear and be heard:

Theater: small, armless convention chairs set up in rows, with a center and side aisles. When to use it: general sessions or shorter meetings that do not require note taking or much interaction with presenters.

Advantage: It takes up the least amount of space.

Classroom: chairs lined along six-foot draped tables. When to use it: lecture-style meetings for 30 attendees or more.

Advantage: Attendees always prefer having a table, particularly when they need to write in all-day sessions.

Chevron: rows placed at a 45-degree angle toward the room’s center. When to use it: best in larger spaces.

Advantage: It allows attendees to see past each other more easily and reduces neck strain.

U-shape: set up six-foot draped tables plus one or more arced, draped table(s). When to use it: perfect for a small, interactive meeting led by a moderator who stands and moves around.

Hollow square: four or more six-foot draped tables arranged in a square shape. When to use it: small meetings with 30 or fewer attendees.

Advantage: Attendees can interact easily.

Round or oval table. When to use it: for a small, intense and long meeting of 12 attendees or fewer.

Advantage: An intimate setting that allows a small group to get down to business.

Tip: Prepare your own room setup with the seating and floor-plan software available on these sites:



Related Articles...

Leave a Comment


Previous post:

Next post: