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Invitation etiquette

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in Office Management,Workplace Communication

When planning a company event, it’s important to set the right tone from the get-go. So, when writing the invitation, make sure you clearly convey everything guests need to know. Follow this simple checklist from Emily Post’s The Etiquette Advantage in Business:

  • Who is hosting, including the senior officer or CEO
  • The purpose of the event
  • The style of dress
  • Whether there will be food and/ or dancing
  • How to reply
  • Information that helps them get there (map, where to park, transportation options).

And don’t forget these must-do points of etiquette:

Consult every department head to make sure you don’t overlook key clients or customers.

Mail four to six weeks in advance for large events; two to three weeks in advance for cocktail parties or less formal events.

You can type or write by hand the envelope addresses, although handwritten is preferred. Use a fountain pen, not a ballpoint. And never use address labels.

Formal invitations spell out numbers and use traditional cursive typeface. Informal invitations use numerals for the date and time, as well as a less traditional typeface.

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