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Sample Policy: Job Postings

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The following sample policies were excerpted from The Book of Company Policies, published by HR Specialist, © 2007. Edit for your organization's purposes.


Sample Policy 1:


“XYZ believes that job opportunities are often best filled from within the organization. Therefore, XYZ maintains a job posting system so you can learn about job openings and express interest in those for which you are qualified.

“To apply for a posted position, you need to have the required skills, have been in your current position for at least one year and have at least satisfactory performance, attendance and punctuality.”

Sample Policy 2:

 “Vacancies within the company are normally posted on the company bulletin board. Interested employees should contact the listed supervisor to apply for the position. It is your responsibility to inform your current supervisor of your interest in a posted position before you contact the listed supervisor. As an employee, it is a good idea to keep your supervisor informed of your job aspirations, any educational courses you are taking, degrees earned or other information pertaining to your professional development.

“The company reserves the right to select, at its sole discretion, persons not currently employed by the company in filling vacant positions.”




Make it a policy to let employees know about job openings in your company. Posting job openings will improve employee morale, and it will help you promote from within and get referrals from employees who may know others who’d like to become a part of your team. You may even want to offer bonuses to employees who refer candidates you eventually hire.

There are no federal requirements for posting job openings from within, except for governmental entities. However, if a company is charged with discriminating against a protected class in hiring, a good defense is a consistent policy of the widest possible advertisement for job openings, including internal postings, media ads and recruiters. This is why, when you look through the classifieds on any given weekend, you will notice the popular boilerplate language at the bottom of many ads: “Equal Opportunity Employer.”

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