He says/she says: 5 boss-juggling tips — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily

He says/she says: 5 boss-juggling tips

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Supporting several managers can easily lead to confusion — or even conflict — about what you should do for whom and when.

Use these tactics to help you juggle multiple priorities:

  1. Tackle routine typing, spreadsheets, etc., in order of due date, not in the order in which you receive the work. Set up four folders labeled 1-7, 8-14, 15-21 and 22-31, representing the days of the month. Have execs drop materials due in those time slots into the appropriate folder.

  2. Dig for the real deadline as soon as you receive new work, so you know when you absolutely need to do it. When you serve multiple bosses with constantly shifting deadlines and priorities, it pays to be proactive in negotiating deadlines that work for your manager and you.

  3. Jump into the planning process early by attending department meetings. That way, you can give managers input on how to best handle the administrative tasks associated with their projects. And you can keep them informed about what’s on your plate.

  4. Refuse to be caught in the middle of a dispute over which major project you tackle first. If you sense a power struggle emerging between manager A and B, ask them to sort out their priorities and then inform you accordingly.

  5. Keep communication lines open by posting a dry-erase board in your work area, showing at a glance what you’re doing for whom and by when.
Pretty soon, your juggling act will be flawless.

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