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7 Administrative Tips

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Making progress? List the three biggest problems you face today. Are they the same challenges you faced a year ago? If so, figure out why you're stuck, and act to roll those problems out of the way.
Adapted from Lost and Found: 23 Things You Can Do to Find Personal Freedom, Arthur Calliandro, McGraw-Hill.

Take a walk. When the boss can't sit down for a meeting, walk down the hall together or provide a ride to the airport or the next meeting to carve out the time you need.

Collect your money's worth. If attendance for your event falls far short but you're trapped by a restrictive food and beverage clause in your contract, ask to substitute more expensive food or service than you originally planned.
— Adapted from "Surviving a drastic drop in numbers," Louise Felsher, Meetings and Conventions.

Say what you mean in the fewest words possible, and each one will be more powerful. Honest, specific talk commands attention.
— Adapted from "PowerPhrases: the key to winning respect," Meryl Runion, USA Today (Magazine).

Create a 'holding' area. If you set aside time each day or week to handle all filing, place the waiting documents in a central area where staff members can check for items they need without interrupting you. You can do filing all at once, but it's easy for staff to find the items that haven't been filed yet.

Beat stress, with your hands. Spending 30 minutes a day painting, gardening or playing a musical instrument can help you relax. Here's why: Using your hands creatively allows you to stay involved in a physical way while your mind slips into neutral.

Stand up to problems. You can make difficult decisions up to 20 percent faster when standing instead of sitting, says recent research. One possible explanation: The increased heart rate stimulates the brain to work faster.

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