If you're spending too much time managing who can use which meeting room when and what equipment they will need, turn to software for a solution.
With a program such as Meeting Room Manager from NetSimplicity (www.netsimplicity.com), you or other staff members can point and click to reserve a room and equipment, send invitations and even select food options.
The program integrates with systems such as Outlook and Lotus Notes to automatically add scheduled meetings to calendars.
You can color-code meetings, set recurring appointments and even include a photo of a room with its listing. The program also comes with more than two-dozen standard reports you can run.
Options include allowing access to the system from wireless handheld devices and integrating with flat-screen panels placed outside meeting rooms to display the information.
Here are some other products and vendors to start your search for one that meets your needs:
• Office Tracker www.milum.com
• Meeting Maker www.meetingmaker.com
• Meeting Manager www.cybermatrix.com
Most offer a free trial or demo version. Other products specialize in managing school classrooms and event conference rooms, so search for a program that meets your particular needs.