Paycheck stubs’ new look for 2008 — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily

Paycheck stubs’ new look for 2008

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Q. Are there new requirements regarding the type of information that should be included on an employee’s pay statement?

A. Under California Labor Code section 226, employers must include certain itemized information on each employee’s pay statement. (This information must be provided separately for each pay period when the wages are paid by personal check or cash.)

Under the statute, employers have been required to include the employee’s name and Social Security number (SSN) on the pay statement. Effective Jan. 1, 2008, however, only the last four digits of the employee’s SSN may appear on the pay statement. Alternatively, employers may list an employee identification number other than an SSN. The purpose of this change, presumably, is to protect employees’ privacy.

Employers that fail to comply with section 226’s new requirement may be exposed to substantial liability, including damages, statutory and civil penalties as well as attorneys’ fees.

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