To pay or not to pay when inclement weather closes the office — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily

To pay or not to pay when inclement weather closes the office

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Q. During a recent patch of inclement weather, our company president determined that the roads were too unsafe to ask our employees to come in to work. We notified our employees that they would not be needed that day, and that they were welcome to use a vacation day if they wanted to be paid. (Normally, our policy requires 48 hours’ notice if employees want to take a vacation day.) Some of our employees do not have any accumulated vacation time. Must we offer to pay them?

A. It will depend on whether the employees are paid hourly or are salaried-exempt. Hourly employees are not entitled to be paid on days they do not work, regardless of the reason. Salaried employees, however, are entitled to receive their normal paychecks. Because it was the company’s decision to close the business, rather than an absence for a personal reason, you may not deduct anything from the normal paychecks of exempt employees.

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