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Don’t complicate the paycheck pickup process

by on
in Human Resources

Q. Once a year, we have employees show a picture ID and provide a signature that allows them to authorize someone else to pick up their paycheck for them. If an employee doesn’t provide ID and a signature, we will mail the check or hold it until he or she personally picks it up. Is this legal? —J.I., Washington, D.C.

A. Yes. No federal law makes it illegal to mail paychecks or release them to someone else with employee authorization. Likewise, it's difficult to imagine that this practice would violate any state law. That said, many employers choose to provide employees with only two paycheck options: pick it up personally or have it mailed. That avoids the administrative hassle of tracking who can pick up each employee’s check.

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