Dual-Method Time Sheets OK — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily

Dual-Method Time Sheets OK

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Q. Our nonsupervisory, hourly employees punch in using a time clock. Our supervisors write timecards. Is this dual method acceptable or could it lead to legal trouble? —A.N., New Hampshire

A. Legally speaking, it's fine. Many companies don't realize that federal wage-and-hour law requires employers to maintain “hours worked” records for every employee—nonexempt and exempt. However, the law doesn't outline any particular way. So there's no question that punching a time clock and filling out a timecard satisfy the FLSA's recordkeeping requirement.

As for discrimination claims, it's very likely you would have no problem establishing a legitimate reason for requiring rank-and-file employees to punch a time clock because time clocks are less susceptible to abuse.

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