Make Full-Day Deductions, Not Partial, for Exempt Staff — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily

Make Full-Day Deductions, Not Partial, for Exempt Staff

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Q. If an exempt employee uses all her sick time and vacation time, then takes a half day off for personal reasons, can I deduct for that half day, or does it have to be a whole day? Has that changed under the new law? —Barbara, Louisiana

A. You can't deduct the half day; it must be only in full-day increments. The rule is the same under the old and new regulations. If you make a part-day deduction for an exempt employee's part-day absence, you're going to defeat the salary-basis test. So if they're absent for two days, you take two days. If they're absent for a day and a half, you can deduct only for one full-day absence without affecting their classification. (Municipal or state employers, however, can dock for part-day absences.)

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