While email and the Internet have revolutionized business, employees can use them for some very unproductive purposes. Employers have any number of legitimate reasons to monitor employees’ email and Internet usage. Beyond personal productivity issues, you risk significant loss should an employee download a virus or other damaging software or engage in illegal activity conducted on company computers.
Many employees may think emails are confidential, but you should dispel that myth by clearly communicating your organization’s policy on email/Internet use. Your policy should:
- State the purpose of electronic mail. Explain clearly whether it is solely for business-related communication or if personal use is authorized.
- Forbid the use of any derogatory language in email transmissions, even if it’s meant as a joke.
- Prohibit the use of email for non-job-related solicitations or proselytizing.
- Make it clear that employees can’t ha...(register to read more)