None of your organization’s policies can compromise your employees’ right to privacy. You can’t obtain information about workers that’s not relevant to their job duties, and there are restrictions on what information about employees you’re allowed to disseminate.
An employee’s file is an important resource for your company. It can be used to make personnel decisions and is a valuable source of evidence if a former employee ever takes legal action against you. At the same time, it represents a potential disaster: If the file is not secure, you could be hit with an invasion of privacy suit.
Here are some steps you can take to guarantee the security of your company’s personnel files:
- Identify records that can be made available to supervisors and others in your company.
- Determine which employees or departments are in charge of personnel records.
- Establish security measures to prevent unauthorized access or disclosure.
- Verify t...(register to read more)