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3 Microsoft Word modifications to make as you work

by on
in The Office Tech Pro

Do you know how a good pair of shoes always feel better after you've worn them for awhile. They feel better because they've adjusted to your feet. When things are adjusted to the way you work, you just work better! And, so it is with your Microsoft Office applications. In Word there are a few modifications that can make your life easier. And you can make them as you work in the program. Customize your AutoCorrect entries If the abbreviations for Health Savings Account (HSA) or Certified Nursing Assistant (CNA) drive you a little crazy because Word keeps changing them back to "has" and "can," respectively, you probably need to make a few adjustments to your AutoCorrect entries. As you are typing and notice that it has corrected again, press your left arrow key. You will a little blue rectangle under the beginning of the word, which when you hover over it, turns into a little flashing lightening bolt with an arrow. Click it to turn off AutoCorrect for that particular entry. Add icons to your Quick Access Toolbar If it's taking you too long to find the buttons you need, then the next time you find them, right click on them first and select Add to Quick Access Toolbar. Now they will appear in the QAT each and every time you  use Word. If you are using Office 2010, you also have the option of adding your own Custom tab and Group to house your most often used buttons. A word of caution: Don't "over modify" your Ribbon, those who can assist you with technical support may not be able to do so effectively if there are too many modifications to the Ribbon. Add words to the dictionary If you have an unusual name like mine, it can show up as a typo (red squiggly underline). Take just a couple of seconds to right click on it and instead of choosing "Ignore," choose Add to dictionary. Then you'll never see those red squiggly lines again under that particular word. Over time, all those unusually spelled, but correct words will have been added.

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