Q. We don't allow our employees to read or comment on their evaluations. Instead, we discuss the content with them one-on-one and have them sign an acknowledgment that they have discussed their performance. Do we have to show them the actual evaluation or give them a copy? - D.J., Michigan
A. What's the big secret? Why wouldn't you want to show an employee his/her evaluation? This is just bad HR policy. The better practice would be to show employees their evaluations and ask them to comment in writing. Good HRis all about being fair and creating a perception of fairness. By hiding personnel reviews, you are failing to achieve either objective.
From a legal perspective, you may or may not have a legal obligation to show employees their evaluations, depending on your state law. Some states grant their employees the right to review personnel records while others do not.