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New Safe Harbor Procedure For Employers Receiving SSA No-Match Letter

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Employers looking for clear guidance on how to respond to a "no-match" letter from the Social Security Administration (SSA) now have it. The Department of Homeland Security's (DHS) U.S. Immigration and Customs Enforcement (ICE) published final regulations in the August 15 Federal Register that describe the legal obligations of employers that receive: 1) written notice from the SSA that an employee's name and Social Security number (SSN) do not match agency records (Employer Correction Request, aka no-match letter); or 2) written notice from the DHS that an employee's employment verification forms used for completing Form I-9 do not match agency records (Notice of Suspect Documents). The regulations are effective September 14.

The final rule does not impose on employers any new responsibilities that don't already exist under current law; rather, it provides a clear method for employers to "exercise reasonable care...(register to read more)

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