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What can we do to stop employees from stealing office supplies?

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in People Management,The HR Specialist Forum

As we enter the back-to-school season, office supplies have begun to disappear. Does anyone have any policy or procedure in place to thwart this type of behavior? In your experience, will a firm but diplomatic e-mail help? It's getting expensive and embarrassing as large quantities walk away.—K in FL


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{ 7 comments… read them below or add one }

Susan February 8, 2011 at 10:03 am

Mary: do you subscribe to Adminprotoday? if so, this link should work for you for a sample office supply form(s): http://www.adminprotoday.com/forms–templates.html

PS: It includes wording to remind employees they're on an "Honor System"

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Mary February 7, 2011 at 11:26 am

My e-mail address is: mbrown@carolinaccc.com

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Mary February 7, 2011 at 11:25 am

I need a sample policy for managing office supplies i.e., employee request for supplies, designated days and times to pick up supplies, etc. I need ASAP!

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Mary February 7, 2011 at 11:23 am

Could someone please post their company’s policy and procedure for requesting supplies, to include timeslots for picking up supplies, etc.? I’m desparate!

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Rebecca September 1, 2010 at 8:12 am

In your employee handbook, which each employee should sign a receipt, it should state several rules (standards of conduct ) item which could cause disciplinary actions up to and including termination. Taking office supplies is considered theft and a majority of company will terminate employees for this reason. If you have this in your handbook or a policy then you have legal ground, provided that you have proof of the theft. I have found that emailing employees regarding this issue really doesn’t help. If they are going to steal then they will continue regardless of an email reminder or not.

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Lisa H August 31, 2010 at 5:28 pm

Our “theft” got so bad, we had to lock the supplies in a cabinet and make one person responsible for the key. Now every time someone needs something, it is written down who and what department is getting it.

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Roni August 31, 2010 at 4:57 pm

Institute an office supply “store” with a notebook so employees can list what they take for home use. Then you can bill them once a month or yearly.

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