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What can we do to stop employees from stealing office supplies?

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in People Management,The HR Specialist Forum

As we enter the back-to-school season, office supplies have begun to disappear. Does anyone have any policy or procedure in place to thwart this type of behavior? In your experience, will a firm but diplomatic e-mail help? It's getting expensive and embarrassing as large quantities walk away.—K in FL

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{ 7 comments… read them below or add one }

Susan February 8, 2011 at 10:03 am

Mary: do you subscribe to Adminprotoday? if so, this link should work for you for a sample office supply form(s): http://www.adminprotoday.com/forms–templates.html

PS: It includes wording to remind employees they're on an "Honor System"


Mary February 7, 2011 at 11:26 am

My e-mail address is: mbrown@carolinaccc.com


Mary February 7, 2011 at 11:25 am

I need a sample policy for managing office supplies i.e., employee request for supplies, designated days and times to pick up supplies, etc. I need ASAP!


Mary February 7, 2011 at 11:23 am

Could someone please post their company’s policy and procedure for requesting supplies, to include timeslots for picking up supplies, etc.? I’m desparate!


Rebecca September 1, 2010 at 8:12 am

In your employee handbook, which each employee should sign a receipt, it should state several rules (standards of conduct ) item which could cause disciplinary actions up to and including termination. Taking office supplies is considered theft and a majority of company will terminate employees for this reason. If you have this in your handbook or a policy then you have legal ground, provided that you have proof of the theft. I have found that emailing employees regarding this issue really doesn’t help. If they are going to steal then they will continue regardless of an email reminder or not.


Lisa H August 31, 2010 at 5:28 pm

Our “theft” got so bad, we had to lock the supplies in a cabinet and make one person responsible for the key. Now every time someone needs something, it is written down who and what department is getting it.


Roni August 31, 2010 at 4:57 pm

Institute an office supply “store” with a notebook so employees can list what they take for home use. Then you can bill them once a month or yearly.


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