Must I give paychecks directly to employees? — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily

Must I give paychecks directly to employees?

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in The HR Specialist Forum

I just took over the HR job. On paycheck Fridays, my predecessor used to hand paychecks directly to employees. If employees weren't at their desks, she needed to keep going back. Can I just put paychecks on employees' desks, or in their inboxes or desk drawers? This would save time. (The checks are in sealed envelopes.)—Diane, Ore.



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{ 4 comments… read them below or add one }

Kim December 2, 2009 at 8:36 am

Great way to end this problem! I think personally handing out paychecks lets the employees know that you care about them enough to take time out of your day to hand them out. I wouldn’t stop this personal touch.

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Patty December 1, 2009 at 8:08 pm

We do direct deposit and e-mail the stubs to all employees. However, in the past if an employee was not at their desk, we would leave with the department secretary to distribute.

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Brenda Anderson December 1, 2009 at 4:34 pm

I would never leave a check lying around, even if it wasn’t a paycheck. I pass out paychecks and stubs, but if employees are not at their desks, I take them back to my office and lock them up. I then send the employees who were not at their desks an email, asking them to drop by my office to pick up their checks, since they weren’t at their desks when I stopped by. Many don’t stop by if it’s a stub, so I add it to the next payday group of checks.

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Carol December 1, 2009 at 4:10 pm

Diane,
Why not change the system and have them come to you? Or better yet, encourage direct deposit so they have funds available on payday regardless of where they may be? Then you can just mail the pay stub to their home and not worry about this.

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