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What should I do about a manager who bends our attendance rules?

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in Human Resources,The HR Specialist Forum

I have a manager who isn’t breaking any policies, but bends the rules regarding his own work schedule. Our managers are required to work 38 hours a week, but do have the flexibility to set their own schedules. This particular manager works his 38 hours, but does so in a four-day workweek instead of a five-day workweek. I’m getting concerning phones calls from his staff. I’m also worried that this sends a mixed message to employees and other managers. Please advise.—Yvonne, Fla.



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{ 6 comments… read them below or add one }

Jill December 23, 2009 at 6:32 pm

Managers are “exempt” and do not fall into OT rules.

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Laurel September 15, 2009 at 6:19 pm

Employers can set a minimum of expected time worked each day. Managers can be expected to work a specific schedule each week without violating their exempt status

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Marti September 15, 2009 at 1:06 pm

So I assume he is working two 10-hour days and two 9-hour days, correct. If so, he is causing overtime for any hours over 8 in a day. Is this allowed? He is not working 38 regular hour a week, he is working 32 regular hours and 6 OT hours.

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Kevin Old September 10, 2009 at 3:24 pm

What is your professional relationship with this manager? Based on that answer you can go in several directions from the formal to the informal all the way to his supervisor. Developing the right blend of professional demeanor and trust is what makes an effective HR practitioner. Only you can answer that question…

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Tish September 8, 2009 at 5:06 pm

make it a work performance issue. You are getting concerning phone calls from his staff which means there are issues which he cannot address because he is not there one day each week. Discuss with him these concerning phone calls and ask him how he believes this can be remedied. Discuss with him the importance of him being available for his staff at least a few hours each day.

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Lou J. September 8, 2009 at 3:58 pm

If what he’s doing is within the parameters of your current system, then I wouldn’t advise talking with him about his schedule. However, working just a 4 day work week could pose problems for a lot of people–his managers, subordinates and peers. I’d recommend implementing a rule that allows your managers continued discretion in setting their own schedules, but would add a rule that they must work a minimum of 4 hours each day.

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