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I work for a muncipality and if they are unsolicited we are required to keep the resume on file for one year. If they are solicited then we are required to keep them for three years.
We stamp them with a received date and shred after one year. At that point they are considered obsolete.
Our company policy dictates that we keep all résumés for a rolling-12 year. I’ll be getting rid of all the résumés date February 2008 and earlier.
We keep them for a year and toss them. During that year, we do peiordically go through them again if another opening comes up. But after a year we toss them.
I would scan them and store them electronically on a network server or cd if you want to keep them form longer than a year or so. Helpful for also storing them in catagories (min requirements not met, unsolicited, etc). Just be careful of your catagory names. We all hear and read the horror stories of the lawsuits some folks will file.
Our policy is two years from date of application
Our AA Policy states that we hold onto all applications for a period of one year (after the search closes). All unsuccessful applicants receive a letter informing them of this and that they MAY be contacted if another opening occurs. After that, they are shredded.