Double-check ID records! No-match letters are back — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily

Double-check ID records! No-match letters are back

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After a three-year hiatus, the Social Security Administration (SSA) has resumed sending no-match letters to employers, alerting them when em­ployees’ Social Security numbers don’t jibe with the ones in its database.

While it’s unclear whether the resumption will harm employers, now is a good time to make sure your employment eligibility verification processes are in good shape. The new no-match letters, which started going out in April, reinforce that merely receiving a letter shouldn’t trigger any kind of adverse action against an employee.

Employers that receive no-match letters aren’t required to do anything. However, the letters ask employers to check their records for obvious errors and tell employees to contact the SSA to resolve discrepancies.

The SSA offered no guidance on whether taking those steps would protect an employer from liability if U.S. Immigration and Customs Enforcement officials uncover fraudulent employee identity documents during an I-9 compliance audit.


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