What are the new federal I-9 rules? — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily

What are the new federal I-9 rules?

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Q. How does the U.S. Department of Homeland Security’s new rule change an employer’s Form I-9 responsibilities?

A. Employers must complete a Form I-9 for each employee, attesting to his or her eligibility to work in the United States.

In July 2010, the DHS published a final rule in the Federal Register relating to electronic I-9 forms. The rule makes the following changes:

  1. Employers must complete a Form I-9 within three business days.
  2. Employers may use paper, electronic systems or a combination of paper and electronic systems.
  3. Employers may change electronic storage systems as long as the systems meet the performance requirements of the regulations.
  4. Employers need not retain audit trails of each time a Form I-9 is electronically viewed, just when the Form I-9 is created, completed, updated, modified, altered or corrected.
  5. Employers may provide or transmit a confirmation of a Form I-9 transaction, but are not required to do so unless the employee requests a copy.

The rule became effective on Aug. 23.

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