Tips for leaving better voice mails

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in Workplace Communication

The challenge in leaving an effective voice-mail message is this: Leave a too-long message, and it could annoy recipients. Too short, and recipients may not understand the reason for your call. Either way, you’re unlikely to receive a speedy call-back.

Follow these tips from Career Rocketeer (www.careerrocketeer.com) when you need to leave a message that gets attention:

Give one or two very brief reasons your call would be of interest to the recipient—in 30 seconds or less. Be succinct, and leave your name and number at the end.

Let the recipient know that you’ll follow up when asking for a favor. It’s easy for people to hit “delete” if they think they won’t have to deal with your request again. By indicating that you’re persistent, they will at least remember your call.

Call outside “core” hours. If you’re trying to reach an executive, you’ll improve your chances of avoiding voice mail entirely if you call before 8:30 a.m. or after 5 p.m., when execs are usually at work and less busy.


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