1. Select the text you wish to preserve as a Quick Part.
2. On the Insert tab in a Word document or in an Outlook item you are composing, in the Text group, click the Quick Parts button.
3. At the bottom of that drop-down menu, you’ll find Save Selection to Quick Part Gallery.
4. Name and save it. Consider NOT skipping that description field, especially if your text or objects have a specific application in law or technology (think contract clauses or diagrams).
To use a Quick Part, simply click on the Quick Parts button and select your Quick Part. It should appear at the top.
Here are some ideas for using Quick Parts.
- Red circles for screen shots e.g. instructional material (8 step process vs a couple of clicks!)
- Legal disclaimers or warning on email correspondence you only need sometimes (TIP: Quick Parts can be used in addition to your email signature)
- Closing paragraphs for cover letters or customer correspondence
- Trademark or copyright language that is needed when certain products or trade names are used