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Recycle your brilliance with Quick Parts!

by on
in The Office Tech Pro

If you’re not a professional writer, you know the unexpected joy over writing the perfect paragraph or sentence that absolutely, elegantly and beautifully states your intention. Months later, you’re looking for that document so you can use it again to no avail. It’s gone! And your golden moment of genius, with it. With Quick Parts in both Microsoft Word and Microsoft Outlook, you will always have your moments of writing brilliance to use over and over.
1. Select the text you wish to preserve as a Quick Part.
2. On the Insert tab in a Word document or in an Outlook item you are composing, in the Text group, click the Quick Parts button.
3. At the bottom of that drop-down menu, you’ll find Save Selection to Quick Part Gallery.

4. Name and save it. Consider NOT skipping that description field, especially if your text or objects have a specific application in law or technology (think contract clauses or diagrams).

To use a Quick Part, simply click on the Quick Parts button and select your Quick Part. It should appear at the top.

Here are some ideas for using Quick Parts.
- Red circles for screen shots e.g. instructional material (8 step process vs a couple of clicks!)
- Legal disclaimers or warning on email correspondence you only need sometimes (TIP: Quick Parts can be used in addition to your email signature)
- Closing paragraphs for cover letters or customer correspondence
- Trademark or copyright language that is needed when certain products or trade names are used

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