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Can you suggest a ready-made, easy conference checklist?

by on
in Admin Pro Forum

“Does anyone have an easy checklist available for putting together a conference for 100-plus people? I have started one, but I’m not sure if I have included everything needed.” — Michele


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{ 60 comments… read them below or add one }

fanny March 30, 2010 at 5:42 am

Same here. Sounds like a great document to keep as reference

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Veronica November 4, 2009 at 4:29 pm

Ms. Kraag,

Can you please e-mail me a copy of your spreadsheet? I would really appreciate it!

Thanks.

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Lyn November 4, 2009 at 10:35 am

I would love to have a copy of your checklist!

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Patti September 9, 2009 at 3:11 pm

I would like a copy ov your event planning document.

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Anonymous2 August 14, 2009 at 4:50 pm

Anon – Please send me informatin and a copy of your conference checklist. Thanks! jharris@fruit.com

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Karen July 3, 2009 at 11:29 pm

Iija, I would appreciate your checklist.

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Jackie July 3, 2009 at 10:21 am

I would appreciate a copy of your checklist. jacran22@yahoo.com Thanks.

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Linda Verner June 29, 2009 at 2:16 pm

I would appreciate receiving a copy of your checklist.

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RuthAnn McCloud June 29, 2009 at 1:45 pm

I would really appreciate a copy of your check list. I have to organize a meeting for 500 people in October. I appreciate any assistance I can get. Thank you very much.

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RuthAnn McCloud June 29, 2009 at 1:42 pm

I would really appreciate a copy of your check list. I have to organize a meeting for 500 in October and will appreciate any ideas. Thank you very much.

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Linda Verner June 29, 2009 at 1:21 pm

Please send me a copy of your spreadsheet. I could really use it! Thanks for sharing.

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Nadine June 22, 2009 at 2:05 pm

please email me copy of checklist: nbrandon@stanford.edu.
Thank you!

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Donna June 19, 2009 at 11:27 pm

Please email the file to me. I am eager to find a good scheduling Excel tool. Thanks!

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Tina Dennis June 19, 2009 at 6:59 pm

Would you mind sending me a copy of your spreadsheet for event planning. Thank you

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Tina Dennis June 19, 2009 at 6:58 pm

Would you mind sending me a copy of your check list for event planning. thank you

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Renee DeLoach June 9, 2009 at 10:40 am

I would appreciate you sharing your checklist with me. Thanks, Renee

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Monique Milton May 27, 2009 at 9:35 am

I would truly appreciate a copy of your checklist – please send me a copy. Thanks! Monique

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Lynette May 26, 2009 at 1:00 pm

please email me a copy also

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Sue May 26, 2009 at 9:46 am

Hello, I would like a copy of your checklist, please. Thank you!

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Heidi Petrone May 26, 2009 at 8:27 am

I would love to have a copy of your spread sheet, please. Thank you.

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Cynthia May 22, 2009 at 3:51 pm

Could you plese send me a copy. Thank you. I know it takes a lot of work to develop one.

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Michele May 22, 2009 at 3:42 pm

Anne,
This website is FANTASTIC! Ilja your spreadsheet is great too! Everyone needs to check out this site from Anne I was in check list heaven thanks to you both. http://www.midwestmeetings.com/checklists.cfm

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HR for Sm Biz May 22, 2009 at 2:45 pm

Dear ANON: How do I let you know I need more information – if this is your area of expertise, I would be very interested to know how you do it ! Thank you.

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Kathy May 21, 2009 at 4:54 pm

Everyone, have you checked the white papers in this website? There are a couple pretty good checklists offered by the Admin Professionals; go back to the home page and click on “White Papers” on the left side of the home page. You’ll see a list of white papers; the event checklist is near the top and the meetings checklist is a bit farther down.

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Nora May 20, 2009 at 11:10 am

Would you mind sharing your checklist?

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Marilyn Beebe May 19, 2009 at 2:22 pm

Please e-mail me the checklist also.

Thank you!

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Beverly May 18, 2009 at 7:08 pm

I would like a copy of your check list, thanks

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DeAnn May 18, 2009 at 2:25 pm

Ilja,
I would love to get a copy of your spreadsheet as well. Thanks so much for sharing.

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Annette DiMarco May 18, 2009 at 12:36 pm

Please send a copy of your checklist
Thank you

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Ilja Kraag May 18, 2009 at 12:30 pm

Linda – Please email me so I can send you my Excel spreadsheet. My email address is: ilja.p.kraag@kp.org

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Ilja Kraag May 18, 2009 at 12:26 pm

Venus – Please email me so I can send you my Excel spreadsheet. My email address is: ilja.p.kraag@kp.org

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Ilja Kraag May 18, 2009 at 12:26 pm

Tina – Please email me so I can send you my Excel spreadsheet. My email address is: ilja.p.kraag@kp.org

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Ilja Kraag May 18, 2009 at 12:25 pm

Becky – – Please email me so I can send you my Excel spreadsheet. My email address is: ilja.p.kraag@kp.org

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Ilja Kraag May 18, 2009 at 12:24 pm

Karen – – Please email me so I can send you my Excel spreadsheet. My email address is: ilja.p.kraag@kp.org

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Ilja Kraag May 18, 2009 at 12:24 pm

Sharon – – Please email me so I can send you my Excel spreadsheet. My email address is: ilja.p.kraag@kp.org

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Ilja Kraag May 18, 2009 at 12:23 pm

Nancy – – Please email me so I can send you my Excel spreadsheet. My email address is: ilja.p.kraag@kp.org

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Ilja Kraag May 18, 2009 at 12:22 pm

Sandy – – Please email me so I can send you my Excel spreadsheet. My email address is: ilja.p.kraag@kp.org

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Ilja Kraag May 18, 2009 at 12:21 pm

Wanda – – Please email me so I can send you my Excel spreadsheet. My email address is: ilja.p.kraag@kp.org

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Ilja Kraag May 18, 2009 at 12:21 pm

L Hensley – Please email me so I can send you my Excel spreadsheet. My email address is: ilja.p.kraag@kp.org

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Ilja Kraag May 18, 2009 at 12:18 pm

Sandra – – please send me an email to I can return the Excel spreadsheet. My email address is: ilja.p.kraag@kp.org

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Ilja Kraag May 18, 2009 at 12:03 pm

Rhonda – please send me an email to I can return the Excel spreadsheet. My email address is: ilja.p.kraag@kp.org

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Tina Dennis May 18, 2009 at 11:52 am

Hello Ilja, would you mind sending me your spreadsheet. Kind Regards

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Becky May 18, 2009 at 11:41 am

Ilja,
I would appreciate it if you would please send me a copy of your spreadsheet.

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Becky May 18, 2009 at 11:39 am

Anon,
I would appreciate it if you would please send me a copy of your checklist.

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Linda May 18, 2009 at 11:28 am

To Anon and Ilja: Please send me a copy of your helpful checklist and spreadsheet. Thanks for being willing to share your hard work with the rest of us.

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Karen May 18, 2009 at 10:00 am

I would like a copy of your checklist.

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Sharon May 18, 2009 at 10:00 am

Anon,

Please send me a copy of your checklist. Thank you.

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Karen May 18, 2009 at 9:59 am

I would like a copy of your checklist.

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Sharon May 18, 2009 at 9:58 am

Ilja,

Please send me a copy of your Excel spreadsheet. Thank you.

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Jackie May 18, 2009 at 9:33 am

Ilja,
Could I also get a copy of your excel spreadsheet? Please send to Jackie.Tate@spx.com
Thank you.

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Nancy Goodloe May 18, 2009 at 9:00 am

Ilja,
I would like to receive your excel spreadsheet also if you don’t mind. Thanks — Nancy

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Sandy May 18, 2009 at 7:40 am

I would love to get a copy of your checklist. It sounds great! Thanks so much!

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Wanda May 18, 2009 at 7:34 am

I would like a copy of the excel spreadsheet please.

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Anne May 15, 2009 at 9:15 pm

Here is a website for a terrific website/magazine for planning meetings in the Midwest. It has a multitude of different forms to use when planning meetings.

http://www.midwestmeetings.com/checklists.cfm

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L Hensley May 15, 2009 at 8:30 pm

I would like a copy of your spreadsheet also…THANK YOU

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Sandra Rath May 15, 2009 at 6:09 pm

I also, would like that spreadsheet.

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Venus May 15, 2009 at 5:57 pm

Ilja,
I would like to receive a copy of your Excel spreadsheet, too.
Thanks!

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Rhonda May 15, 2009 at 5:25 pm

Ilja,
If you don’t mind, I would also like to receive your Excel spreadsheet. Thank you so much.

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Ilja Kraag May 15, 2009 at 5:07 pm

I can email you an Excel (2003) spreadsheet which has all the things that should be thought of when scheduling a big event. The spreadsheet looks very simple and small but has hidden rows that contain most used details. When opening the file, you will first see the basic tasks. Then you can unhide those parts needed for your event and even add more as they come up. The system is simple and straigth forward en will help you and others to plan, check, and see what has been done and still needs to be done. We have used this many times over and it works great.

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ANON May 15, 2009 at 4:23 pm

We had a company meeting in August and one recently in February for over 100 people. The meeting in August had people flying in from all over the world. I made myself a checklist starting with the venue. It included everything needed for the meeting from food, beverages, supplies, Visas, AV, hotel accommodations, gift bags for the out of town guests, transportation, costs, starting times, etc.

A checklist is a must for any meeting, especially one with over 100 people attending.

I would imagine you have already selected your venue and met with the venue’s banquet manager. That is a must and helps you to understand what they can provide and what they can do for conference.

If you need more information let me know. This is definitely my area of expertise.

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