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Tighten your policy on work authorization

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in Hiring,Human Resources

Three companies have recently settled federal charges of "document abuse" in hiring, with penalties totaling more than $270,000. The problem: Employers requested specific documents or asked for documents other than those listed on the Employment Eligibility Verification Form, also called the I-9.

Advice: Allow new hires to show any document from the lists below. Employees may provide a single document from List A, or one each from List B and List C.

For more details on the I-9 process, call the Justice Department employer hotline at (800) 255-8155.

List A: Identity and employment eligibility

  • U.S. passport (unexpired or expired)
  • Certificate of U.S. citizenship
  • Certificate of Naturalization
  • Alien Registration Receipt Card with photo
  • Foreign passport, with stamp indicating unexpired employment authorization
  • Temporary Resident Card
  • Employment Authorization Card
  • Re-entry Permit
  • Refugee Travel Document
  • Employment Authorization Document from the INS with photo

List B: Identity

  • Driver's license or ID card issued by a state or U.S. possession with photo or identifying information such as name, date of birth, sex, height, eye color
  • ID card issued by federal, state or local government agencies with photograph or identifying information
  • School photo ID card
  • Voter's registration card
  • U.S. military card or draft record
  • Military dependent's ID card
  • U.S. Coast Guard Merchant Mariner Card
  • Native American tribal document
  • Canadian driver's license
  • For workers younger than 18: school record or report card; doctor or hospital record; or day care or nursery school record

List C: Employment eligibility

  • U.S. Social Security card
  • Certification of Birth Abroad issued by the State Department
  • Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal
  • Native American tribal document
  • U.S. Citizen ID Card
  • ID Card for use of Resident Citizen in the United States
  • Unexpired employment authorization document issued by the INS

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