Question: My boss is a saver. He saves just about every e-mail, needed or not. He is a physician and vice president of a very large health care system. Thus, I understand why he feels the necessity to save everything. The problem is that he "drags and drops" into different folders set up in an archive (.pst's) e-mail tree within MS Outlook. Unfortunately, the .pst files are very vulnerable to self-corruption. (MS Outlook is a very good e-mail system but not such a good "filing cabinet.") He recently lost all of his files due to self-corruption of the .pst files. Our Information Technology department was able to get most of them back after running back-up files.
I’m looking for ideas on how others save their e-mails. My boss loves the drag-and-drop feature due to its ease of use and efficiency. He’s also open to changing his ways on how he saves these e-mails but I need to figure out a better way without using the unstable .pst files. I do know that you can do a "save-as" on e-mails and save them as Word documents, but that takes numerous steps and isn’t very efficient. I’m working with an IT tech and we’re trying to self-educate by getting ideas from others. I am at a loss for what else to do.
Thank you for your thoughts. -- Michelle G