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Organizing a smooth transition

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Question: Our office is about to undergo some reorganization.  Three of my four bosses will soon be moved to other departments within the company.  They'll be "swapping" departments with one another, and I've been asked to facilitate this change.  I'd love any ideas on how to make this a smooth transition for them.  How do you help a boss prepare for his or her successor?  What steps can I take in advance that will be most helpful when the move takes place?  -- Anonymous


You can get a general idea/guidelines for routine functions and how they are carried out; who is relied on for certain projects or bits of information; a directory of contacts/resources, etc., from the person who currently holds the position, or from his/her support person. They may even have a manual/record of this information. If not, you can prepare one with the information you glean. This would apply to each of the positions being transitioned. Ideally, the person leaving could meet with the person coming in, and review this information, allowing for a question/answer session. Fortunately, with them switching departments, and not locations, they will be available for input/support if required.

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