Feds add new data element to new-hire reporting laws

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in Records Retention,Small Business Tax Deduction Strategies

Enacted at the end of 2010, the federal Claims Resolution Act (P.L. 111-291) amends the Social Security Act to require that employers report a new hire’s first day of work. That’s in addition to the six data elements already required for new-hire reporting:

  • The employee’s name, address, and Social Security number
  • The employer’s name, address, and Employer Identification number.

The amendment takes effect on June 8, 2011, but effective dates may vary, depending on whether states must enact conforming laws.

Payroll practice tip: This law change won’t be a problem in the 17 states that already require employers to report a new hire’s first day of work. However, if you’re not located in one of those states, prepare now to record a new hire’s start date in every new personnel file.

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