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How should we report new hires?

by on
in Small Business Tax Deduction Strategies

Q. What are an employer’s obligations to report new hires?

A. The federal Personal Responsibility and Work Opportunity Reconciliation Act of 1996 requires employers to report information about new employees (those who must complete W-4 wage withholding forms) to a state agency within 20 days of the employee’s first day on the payroll.

In Illinois, employers must report the name, address and Social Security number of each new hire as well as the employer’s name, address and federal employer identification number to the state Department of Employment Security.

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