• LinkedIn
  • YouTube
  • Twitter
  • Facebook
  • Google+

Learn the legal risks of viewing school records

by on
in Discrimination and Harassment,Hiring,Human Resources

Issue: Using school transcripts to screen applicants can lead to discrimination claims.

Risk: Without guidance, hiring managers can inadvertently use school records to discriminate against minorities, women or disabled people.

Action: Train hiring managers to ignore irrelevant transcript data and school attendance records.

Worried that poor grades and spotty attendance might spell an employment risk, more employers are requiring applicants to supply school transcripts.

Our advice: Know the legal risks first. Reviewing school records isn't illegal, but if the practice results in turning away more minorities, women or disabled people, you could be inviting a discrimination lawsuit.

Bottom line: If your company asks applicants for school records, it must:


  • Establish recordkeeping systems to prevent hiring managers from seeing irrelevant data, such as records on an applicant's health problems or disability , that could expose your company to liability.
  • Don't put too much stock in school attendance. Applicants may have perfectly good reasons for school absences.
  • Check your state's laws on using school disciplinary records.
  • Base hiring decisions on job-related qualifications.


Good resource: The Business Coalition for Education Reform offers a free online booklet, Hiring Smart: An Employer's Guide to Using School Records. Go to www.bcer.org/macc/hiring_smart.cfm.

Like what you've read? ...Republish it and share great business tips!

Attention: Readers, Publishers, Editors, Bloggers, Media, Webmasters and more...

We believe great content should be read and passed around. After all, knowledge IS power. And good business can become great with the right information at their fingertips. If you'd like to share any of the insightful articles on BusinessManagementDaily.com, you may republish or syndicate it without charge.

The only thing we ask is that you keep the article exactly as it was written and formatted. You also need to include an attribution statement and link to the article.

" This information is proudly provided by Business Management Daily.com: http://www.businessmanagementdaily.com/1427/learn-the-legal-risks-of-viewing-school-records "

Leave a Comment