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What web resources can we use to make sure we are in compliance with I-9 rules?

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in Hiring,Human Resources

Q. Our company needs guidance on keeping up with our obligations with regard to employment eligibility. What resources are available?

A. U.S. Citizenship and Immigration Services (USCIS) recently launched a new online resource providing employer and employee guidance relating to the I-9 Employment Eligibility Verification Form.

“I-9 Central” (www.uscis.gov/I-9Central) provides employers with information relating to I-9 completion, examples of acceptable documents and I-9 retention and storage guidance.

Employers also can pose questions through a toll-free number and via email.

The new site provides much of the same information found in the Form M-274 Handbook for Employers, an essential resource for I-9 guidance. I-9 Central provides employers with an alternative way to access I-9 information and also with the opportunity to pose questions not otherwise answered.

USCIS has also rolled out E-Verify web site content in Spanish. (Direct employees to www.uscis.gov/portal/site/uscis-es.)

Perhaps the most important feature now in Spanish is instructions for employees on how to resolve a tentative nonconfirmation (TNC)—which means E-Verify was unable to match employee information with its database of employment-authorized persons.

TNCs occur in approximately 3% of all E-Verify inquiries. When that happens, employees commonly need to visit a Social Security Administration office to resolve any discrepancy.

The new web site content will be a valuable resource for Spanish-speaking employees that need to resolve TNCs.

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