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PowerPoint makeover: Working with design and layouts for version Word 2003

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in The Office Tech Pro

PowerPoint  makeover: Working with design and layouts for version 2003
In recent weeks, we’ve explored the best way to transform an old, ugly presentation into an effective PowerPoint presentation. with a Word outline, and how to overcome one of the hurdles of using the method: one bullet per slide. This week we’ll take our plainly laid-out content and create an effective PowerPoint presentation in PowerPoint 2003. In case you missed it, we addressed these same operations in PowerPoint 2007 last week.

In PowerPoint 2003, you also have a variety of slide layouts. Choose the layout that bests frames the content on that slide. For example, steps or points of information can best be presentation in a topic/bullet point style layout. In PowerPoint this is Title and Text or Title and Content. To change the layout of a slide, right click the slide in the Navigation Pane. You’ll notice a variety of layouts appearing in the task pane on the right. The top set are Text Layouts. Just below it, you’ll find Content Layouts. Use those for charts, graphs, diagrams and photo content. There are a third set (just scroll down) called Text and Content Layouts, which are good for mixed content.

If your data lends itself to a comparison, consider a two-content style layout. Change your first slide, if it is the title of your presentation can be changed to Title Slide layout. Here, I’ve applied the appropriate layouts for my slides. You can also access slide layouts by dropping down the Format menu and choosing Slide Layout.

You may notice some inconsistencies with fonts and colors. Select all slides of a similar layout. Then, from the navigation pane, right click the associated layout and choose Reapply Layout. This will set all elements back to Slide Master settings. Don’t worry if the current settings don’t look exactly the way you want them to. We’re going to change that in the next step.

Now that all our slides are laid out and reset to the Slide Master, we can start “trying on” designs. Click on the Format drop-down menu and select Slide Design or choose the Design icon from the tool bar. You can select all slides first to see how your presentation might look in each. Do this in Slide Sorter view as I’ve done here and get an overall idea of the complete presentation. In some cases the different layouts may use a slightly different style of background, such as dark colors or background graphics.

Once you choose the theme, you can make changes fonts and other layout detail Slide Master. You can also change color schemes. That will be our final installment in our PowerPoint Makeover series. We will cover both 2003 and 2007 in that article.

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