by Bryan M. Seiler, Esq.
Given the low cost and the easy accessibility of electronic records storage, many employers are making the digital leap to “paperless” HR. These days, most records are created and maintained electronically, and some never even make their way to paper.
Most paper records can be scanned into electronic form, reducing storage costs and allowing users to preserve and access vast databases of records with the click of a mouse.
But despite the many benefits of going paperless, a host of legal problems could derail even the best-intentioned digital records plan. Carefully consider these legal issues when transitioning to an electronic personnel records system.
Employees can review records
Some states have laws granting employees and former employees the right to review their official personnel records. State law often does not distinguish between electronic and paper records.