Often, we use a software program because it's available, not because it's the best one for the job.
And rushing to buy a new program also can cost you more in time and trouble (on top of the dollars) than if you'd made do with a program already loaded on your computer.
Before choosing which program to use for a job, answer these questions:
- "What do we need to do ... now and in the future?"
- "What features will save time and improve quality?"
- "Will a new program work with other applications we already have?"
- "Do we have the speed and memory to run it properly?"
- "Can we export our existing work into the new software program?"
- "Can we afford not only the software, but also the training to make maximum use of it?"
Chances are, you've only scratched the surface of how to make your current Office software work ... and work together. Get our latest tech training on making Word, PowerPoint, Excel and Access all work TOGETHER...Don't overkill
If you're already familiar with a program that will complete the job efficiently, use it.
Example: Although Excel is a spreadsheet program, it can handle a simple database, such as a small list of mailing labels.
But if you're handling tens of thousands of entries and various types of data—not just simple numbers—and you want to analyze that data according to multiple parameters, you'll need the power of a program built specifically for databases, such as Access.
The key to working effectively with the Microsoft Office suite of applications is knowing the right tool for the job. When more than one tool is necessary, there are methods to integrate the output created by each one so that each can do the job it was meant to do. Learn more...Coordinate programs
Never expect one program to do everything well. Sure, you could add images to a Word document and format columns to lay out a brochure. But, for professional results, you may need a combination of three programs.
Example: Word for entering and editing the text, Photoshop for adjusting images and Quark for laying out.
Using a program that's designed specifically for your purposes also will bring with it helpful extras, such as templates and image libraries that can make your job simpler.
In the latest installment of our Microsoft Office training series, Microsoft® Certified Trainer Melissa P. Esquibel gives you the best of the best. You'll learn how to get the most out of your office technology and get all your programs to work together.
Key features you’ll discover:
- From Excel to Word and PowerPoint
- Fast presentations with Word and PowerPoint
- From Access to Excel and back again
- Hyperlinks: connecting anything to anything else
- Charts and tables from Excel to Word and PowerPoint
- Starting in Word and PowerPoint 2003 and 2007: insert chart object, insert worksheet, object
- Starting in Excel: advantages, caveats, different paste special options, paste options box
- Fast presentations from Word to PowerPoint
- Cleaning up old, ugly presentations
- Outline and multilevel formats in 2003 and 2007
- Alternate Procedures 2003 and 2007 from Word and PowerPoint
- Access and Excel: querying your Excel data, analyzing Access data in Excel, when to import rather than link
- And much more!