Smart employers don’t make any decisions that affect employees without documenting the reasons. You may never need that documentation, but it’s good to know it’s available.
It could come in handy if an unhappy employee claims the real reason behind the decision was discrimination. Your documentation can prove your rationale was perfectly legitimate.
Recent case: Wendy Johnson, who is black, worked as a part-time mail carrier for the U.S. Postal Service.
When her post office began considering establishing new routes, it conducted a mail route audit. Johnson was third on the seniority list and was set to receive a full-time spot if three new routes were created. The carriers with more seniority were white.
Before conducting the audit, Johnson’s supervisor altered the routes that would be counted. The result was that only two routes were deemed worthy of a full-time carrier, leaving Johnson without a promotion.
Johnson sued, alleging the Postal Service had manipulated the route to deprive her of a full-time spot because of her race.
The Postal Service wasn’t able to offer another explanation, so the court ordered a trial. (Johnson v. Potter, No. 8:08-CV-01279, MD FL, 2010)
Final note: The Postal Service could easily have argued that it was changing the routes and creating just two new positions in order to save money. But it apparently hadn’t documented any reasons—much less good ones—at the time it made the change. That gave Johnson a shot at winning her race discrimination lawsuit.
Like what you've read? ...Republish it and share great business tips!
Attention: Readers, Publishers, Editors, Bloggers, Media, Webmasters and more...
We believe great content should be read and passed around. After all, knowledge IS power. And good business can become great with the right information at their fingertips. If you'd like to share any of the insightful articles on BusinessManagementDaily.com, you may republish or syndicate it without charge.
The only thing we ask is that you keep the article exactly as it was written and formatted. You also need to include an attribution statement and link to the article.
" This information is proudly provided by Business Management Daily.com: http://www.businessmanagementdaily.com/12530/base-all-decisions-on-legit-business-needs-and-then-be-sure-to-document-your-reasoning "
- Proven way to win shaky bias suits: Be specific about reasons for discharge
- Know applicant's race? Don't try to deny the obvious
- Policy not enough: Stamp out co-worker harassment or prepare for court
- Safelite Glass retaliation claim reflects poorly on HR
- Settlement agreement may be binding even without signature