Securing sensitive company information

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in Best-Practices Leadership,Leaders & Managers

Discretion and trust are two pillars of your role. But while you may have integrity, not everyone can say the same.

Take, for example, the former Walt Disney Co. administrative assistant who has been charged by the U.S. Attorney with trying to sell early access to the company’s earnings report. The admin, Bonnie Jean Hoxie, and an accomplice allegedly sought sizable sums of money in exchange for confidential stock tips.

Your office probably relies on the integrity of its people and its computer systems to secure sensitive information. But is that enough?

In an office where sensitive information is at risk, make the “rules of trust” more visible. Joe Larocca, an asset protection advisor, offered these tips on Retail’s Big Blog:

  • Identify confidential information sources, and place them in a separate file or stamp them “confidential and proprietary.”
  • Establish a culture of reporting anyone who has shared confidential company information. For example, put up a poster reminding employees about protecting company information. Or set up a confidential tip line.
  • Hold regular meetings for leadership to remind everyone about what information the company considers confidential and the reasons why.
  • Make sure all employees sign confidentiality agreements.

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