Every type of employee leave is different. Some leave requests involve difficult personal issues, while others can cause workplace morale problems. Plus, every state has different leave laws.
What's worse, the costs of employee absenteeism—reflected in lost production, overtime and temporary replacements for the absent worker—can add up quickly.
What's the best way to combat the problem?
1. Set a clear policyDistribute a policy indicating when and under what conditions an employee will be paid (or not paid) for absences. Set a maximum.
The policy should indicate types and stages of discipline that will apply to employees who violate the policy.
Variations include no-fault policies, which count all absences toward an established maximum, or those that differentiate between excused and unexcused absences.
Caution: Some courts have found employers may have to reasonably accommodate an employee’s qualified disability under the ADA regardless of its no-fault absenteeism policy. Also, you can’t count FMLA leave time toward absences under a no-fault policy.
2. Always document absencesDocumentation is a cardinal rule in any activity for which an employee may be disciplined. Keep attendance/absence records for all employees.
Does dealing with employee leave requests make you want to take leave?
Employee Leave: Your 8 Biggest Problems Solved will have you successfully managing leave policies and maintaining a productive workplace. Get your copy...
3. Be consistent
Supervisors should clearly understand their responsibilities for recording absences, counseling chronically absent employees and handing out discipline.
Yet, you must build enough flexibility into your absenteeism policy to allow for special circumstances—inclement weather and so forth. Professional arbitrators often back employees if an attendance policy is so rigid it can’t accommodate unpreventable problems.
Advice: Make it clear to employees that a sick leave or absenteeism policy is not a benefit to be equated with vacation time or personal leave.
4. Use progressive disciplineWhen you’re faced with an employee who is chronically absent, progressive discipline works best:
- Oral reprimand. The boss discusses the problem with the employee, stating that attendance must improve. If it does—say, for three months—then wipe the slate clean and expunge the documentation.
- Written warning. If the problem persists, the supervisor should prepare a memo spelling out the problem, the potential consequences and the time frame. Have the worker sign an acknowledgment of receipt. Put this in the employee’s personnel file and give him or her a copy.
- Final written warning. If attendance does not improve based on the predetermined rules, deliver a final written warning, perhaps accompanied by probationary status for the employee.
- Termination review. If the problem persists, HR and the supervisor should sit down to evaluate the full range of discharge-related considerations. Follow through on termination if the facts warrant it.
Employee Leave: Your 8 Biggest Problems Solved will help you keep your people at work while answering vexing leave questions, like:
- How do I handle leave requests for religious holidays?
- What should we include in our vacation policy?
- Is there a way to stop sick leave abuse?
- Can I discipline a disabled employee for chronic absenteeism?
- How can I best manage intermittent FMLA leave?
- Should leave decisions be made by HR or managers?
- PDA, ADA and pregnancy leave – what are the do’s and don’ts?
- What are the signals that someone’s abusing workers’ comp leave?
- And much more!
Like what you've read? ...Republish it and share great business tips!
Attention: Readers, Publishers, Editors, Bloggers, Media, Webmasters and more...
We believe great content should be read and passed around. After all, knowledge IS power. And good business can become great with the right information at their fingertips. If you'd like to share any of the insightful articles on BusinessManagementDaily.com, you may republish or syndicate it without charge.
The only thing we ask is that you keep the article exactly as it was written and formatted. You also need to include an attribution statement and link to the article.
" This information is proudly provided by Business Management Daily.com: http://www.businessmanagementdaily.com/12135/absent-minded-employees-4-steps-to-get-absenteeism-under-control "