Office managers are constantly pressed for time and looking for time-management answers. The sad fact is, most timesaving “secrets” are the best practices you’ve been hearing about since the advent of paper clips.
The trick is, you have to try them out to discover whether they match your work style. And then you have to stick with them to gain the benefits.
Here are 9 timesaving tech tips recommended by office managers:
1. Use the "standby" or "hibernate" feature on your PC instead of shutting it down when you step away for a short time. You'll be able to resume your work much faster than from a cold start.
2. Find urgent computer files faster by starting file names with numbers. That ensures that the system will list them first among your files.
3. Become a hero to staff members who know only the basic functions of your voice-mail system and other machines by learning the shortcuts and most useful—and underused—features, and then teaching them.
4. Create a simple checklist for common tasks, such as preparing your boss for a business trip. You'll run through the preparations faster and will be less likely to forget a step, even when you don't look at the list.
The key to mastering all of today's tech tips is to not memorize them all. Keep 59 Technology Tips for the Administrative Professional at your desk for quick reference throughout the day.
5. Check out faster by using online vendors who store your payment information. Sheetz convenience stores now accept MasterCard PayPass, cards with radio chips that complete transactions when the user simply taps it on a terminal. For sales less than $25, customers don't have to sign a receipt.
6. Organize a boss’s overflowing inbox by setting up inbox folders labeled ACTION, FYI, READ and PERSONAL. File messages into the folders. Your boss can first review the ACTION folder, then work his way through the rest.
7. Put your browser on your taskbar. Right-click on the taskbar at the bottom of your screen, select Toolbars and Address. Type in the URL you want, and you'll be able to open up that Web page with one tap on the new taskbar item.
8. Zoom back to the top of a long Web page by hitting the Home button above the arrow keys on your keyboard.
9. Build a cheat sheet. Briefly list the highlights at the front of a hefty file, so someone viewing the contents for the first time can come up to speed quickly.
Turn these 9 into 59!
Introducing ... 59 Technology Tips for the Administrative Professional ... a little report filled with big ideas.
One of the best solutions to time-management: Advance your technology skills in the programs you already use!
You may know the basics, but by learning a few new "tricks of the trade," you can become much more efficient (and marketable). That's why we've created this special report, a one-stop resource that shows you how to capitalize on technology to make your workday more efficient.
In 59 Technology Tips, you'll learn pointers such as how to speed through your to-do list in MS Word, collaborate online with colleagues, maximize Outlook's features, optimize PowerPoint presentations and create time-saving templates. All are guaranteed to streamline your work and advance your career.Get your copy of 59 Technology Tips now!
- 10 Secrets to an Effective Performance Review
- How to Write Meeting Minutes
- Tip Card: Business Management Daily's Favorite Keyboard Shortcuts
- What's the pulse of team engagement?
- The HR I.Q. Test: November '10
- Make sure supervisors can back up their promotion decisions
- Managers overlooking senior employees