• LinkedIn
  • YouTube
  • Twitter
  • Facebook
  • Google+

Closing the loop on minute-taking

by on
in Leaders & Managers,Management Training

The meeting may be over, but the minute-taker’s job goes on. After you’ve spruced up your notes and formatted the document, you’ll need to make sure all corrections are made to the final version before filing it as a formal record.
Peerless minute-taking skills ... in just minutes

At the group’s next meeting, you may hear corrections to the minutes, says Joan Burge, founder and CEO of Office Dynamics.

“Follow the legal requirements of your organization in correcting the minutes,” she says. “If no special requirements are indicated, then follow this procedure”:

Draw a red- or black-ink line through the incorrect wording.

Write the correction in ink above the line, and specify in the margin at which meeting the correction was made. Include the initials of the person making the correction, as well as the meeting date, in the margin.

Use a separate page for large corrections.

If attaching a separate sheet, write that information in ink in the margin of the minutes. The corrections will need to be signed by the secretary, chair or meeting leader.

Effective Minute-Taking: Tips to Improve Your Meeting-Recording Skills

Store them in a master book.

Keep minutes in chronological order, and store them in a place that others can access. Or, if they need to be locked, be sure stakeholders know where the key is.

Keep an index.

Keep an index of everything in one place. When you are filing the minutes, make sure to include all handouts and the agenda.

Bonus tip: For visual presentation, keep it simple. A straightforward style is more attractive than pages marked with repetitive asterisks and underscores. It’s the information that people are interested in.

Nationally renowned speaker, author and trainer Joan Burge will take you from pre-meeting preparation to post-meeting follow-up – giving you a comprehensive overview of the minute-taking process, and providing the skills that you can put to work immediately.

Effective Minute-Taking: Tips to Improve Your Meeting-Recording Skills will help you:
    book cover
  • Discover the appropriate way to take, write, draft and distribute meeting minutes
  • Establish guidelines and check-off lists to ensure quality
  • Feel comfortable with the role of meeting recorder
  • Review samples and illustrations of appropriate agendas and minutes
  • Determine what information should be captured
  • Know how to prepare your draft and final copy
  • Correct, file and index minutes
  • And much more!
Get your copy today!

Like what you've read? ...Republish it and share great business tips!

Attention: Readers, Publishers, Editors, Bloggers, Media, Webmasters and more...

We believe great content should be read and passed around. After all, knowledge IS power. And good business can become great with the right information at their fingertips. If you'd like to share any of the insightful articles on BusinessManagementDaily.com, you may republish or syndicate it without charge.

The only thing we ask is that you keep the article exactly as it was written and formatted. You also need to include an attribution statement and link to the article.

" This information is proudly provided by Business Management Daily.com: http://www.businessmanagementdaily.com/12005/closing-the-loop-on-minute-taking "

Leave a Comment