In business writing, you don't receive extra credit for slathering your sentences with fancy phrases, the way you did in college. Do that in a memo or email, and you can expect eyes to glaze over.
What you cut from your writing is often more important than what you add to it.
Business Communication Toolkit: Volume 1 — Written Communication: Your Guide to Professional Editing, Proofreading and Grammar
Trim the clutter from business writing with these 5 tips:
1. Cut the fat. For example:
Replace: on a daily basis
Replace: until such time as
Replace: at the present time
Replace: for the purpose of
2. Avoid redundancy. For example:
Replace: close proximity
Replace: basic fundamentals
Replace: after the conclusion of
Replace: absolutely necessary
When your business documents appear polished, so do you. Let the Business Communication Toolkit help you put your best word forward. Learn more about the Business Communication Toolkit
3. Shun "hedging” words. Either it is or it isn't. Avoid phrases such as:
"It has been reported that”
"It is generally considered that”
"Contrary to many”
4. Delete phrases that don't add substance. For example:
"I would like to take this opportunity”
"It has come to my attention that”
"It is interesting to note that”
"As a matter of fact”
"With all due respect”
5. Replace fancy-sounding words with familiar, simple ones that won't make your readers stumble.
With: find out
With: send out
When it comes to business writing, you're on your own.
There's no dictating to a secretary who knows the proper style to use and all the rules of grammar to follow, who types up your memo or letter or report, and all you have to do is sign it. Those days are long gone.
Now you're the writer. From the dozens of emails you send every day, to in house reports that are scrutinized by your bosses and peers, to proposals that must make the right impression on potential clients, your written communications need to be appropriate, clear and error-free. And it's up to you to make them that way.
Does it seem like an overwhelming task? It needn't be. Not when you have the Business Communication Toolkit: Vol. 1 handy. This comprehensive yet concise guide is indexed for quick reference. With the toolkit at your side, you won't be on your own any longer.
I urge you take advantage of this opportunity now. Your next written communication will be the better for it.
Order your copy today!
- 10 Secrets to an Effective Performance Review
- 14 Tips on Business Etiquette
- Getting 'silent treatment' isn't adverse action
- Don't hesitate to discipline a rude and insubordinate employee
- The Affordable Care Act Health Care Reform Law
- Harassment complaint earns retaliation protection if complaint was made in good faith