Sometimes it’s not clear how cross-team projects should proceed. Follow these guidelines for accomplishing as a group what individuals can’t do alone.
First, set up some basic parameters: a goal for the next meeting; roles; and type of discussion (e.g., brainstorming vs. goal setting). Be sure to include any earlier agreements.
Then use this series of framing questions. First ask:
- Where are we so far?
- Can we report the status of the project’s main elements, listing everything we know?
- What do we want to achieve at this meeting, specifically?
At the next meeting, ask:
- What’s the best way to reach our goal for this meeting?
- Should we brainstorm or share what we’ve prepared?
- How should we best think this through as a group?
- Let’s throw around a few options and work out how to move forward.
Finally, make assignments and tap the energy of the group.
- What are our action items?
- Who’s the best person to focus on each particular action?
- How do we make this happen?
- What’s our deadline? (This is essential.)
- Next steps?
— Adapted from Quiet, David Rock, Collins.