In business writing, you don’t receive extra credit for slathering your sentences with fancy phrases, the way you did in college. Do that in a memo, and you can expect eyes to glaze over.
What you cut from your writing is often more important than what you add to it, says Jane Dominguez of The Write Business Advantage. Trim the clutter from business writing with her tips:
1. Cut the fat. For example:
Replace: on a daily basis
Replace: until such time as
Replace: at the present time
Replace: for the purpose of
2. Avoid redundancy. For example:
Replace: close proximity
Replace: basic fundamentals
Replace: after the conclusion of
Replace: absolutely necessary
3. Shun “hedging” words. Either it is or it isn’t. Avoid phrases such as:
“It has been reported that”
“It is generally considered that”
“Contrary to many”
4. Delete phrases that don’t add substance. For example:
“I would like to take this opportunity”
“It has come to my attention that”
“It is interesting to note that”
“As a matter of fact”
“With all due respect”
5. Replace fancy-sounding words with familiar, simple ones that won’t make your readers stumble.
With: find out
With: send out
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