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Correct errors found in ‘Old’ I-9 forms

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in HR Management,Human Resources

Q. Soon after I started in a new HR department, I reviewed the files and found that some of the employees’ I-9 forms don’t have dates or signatures, or they’ve been completed using outdated forms. Can I go back to employees and redo the forms, collecting current documentation? Or should I just make sure the right forms are used from now on? —J.M., Ohio

A. It's extremely important that you have a signed and dated Form I-9 for each employee. But you should never ask an employee to “back-date” an I-9 form. Instead, when you discover an undated or unsigned form, simply have that employee complete a new form and produce the appropriate supporting documentation. Note in the file when and why you’re updating the employee’s I-9.

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